Different structural components of a WHS management system are frequently present. These elements could be categorised as Documentation, Risk Management, and Management Processes, subject to academic disagreement and the overlap of some components. Being particular with policies, managing risks, controlling and reviewing all tasks in writing, keeping registers and records, and developing safe work technique declarations and procedures are all part of documentation.
Six advantages of effective documentation practises
If followed correctly, your documentation methods should result in the following:
demonstrate your commitment to continuous improvement in health and safety performance;
give proof of your proactive health and safety management;
ensure management is aware of organisational performance;
support continuous improvement;
enable a more effective performance; and
Make careful to evaluate each manager's performance in terms of health and safety.
What kinds of WHS documentation are there?
The following are the most typical types of WHS documentation:
Every type of training programme, from the design stage through the implementation, is thoroughly recorded. Tests and measuring tools are also used to document and facilitate evaluation of training results.
Meetings to discuss WHS issues should always be documented, but especially meetings to discuss WHS issues.
Investigation of all risks, incidents, and injuries - thorough documentation of any mishaps or injuries is done to guarantee an efficient investigation, and risks to the health and safety of employees should also be documented.
A well-documented internal and external review of work health and safety management is also necessary.
What are the components or elements of WHS documentation?
WHS documentation:
Policies – these are made of WHS policies that the user should observe as he documents any activity or emergency incident.
Documented accountabilities, roles and responsibilities – this contain all the responsibilities as well as the roles of regulators in a workplace.
Document control and review – this contain documents that will provide control during an emergency situation or incident and a review if these procedures are followed
Registers and records – these are documents that contain all important incidents that need to be registered and reviewed.
Safe work method statements and procedures – these are documents about work safety, how work safety should be done and evaluation of these procedures.
If it has been a while since you reviewed you WHS Management System, perhaps map out some time to review, map any gaps and start writing! We are here to help!
Comments